Fall Festival and Craft/Vendor Fair

Event Information

Date: October 19
Time: 2pm-5pm
Location: New Highland Baptist Church, 9200 New Ashcake Rd, Mechanicsville, VA 23116
Cost: $50 per booth

For more information contact- Lori Rozecki @ 804-909-2457 or lori.rozecki@gmail.com.

Vendor Guidelines

Applications are accepted online only. Submitting an application does not guarantee acceptance until you receive confirmation.

• A limited number of vendors will be accepted in each category and type of item sold.
• Applicants will receive notification of acceptance within 15 business days.
• If approved, vendors are required to make payment within 5 business days. If payment is not made, the vendor forfeits their acceptance and booth space.
• Application deadline: October 15 (or until spaces are filled)

Vendors are required to provide a complete list of all items to be sold and/or services/activities to be conducted at their booth. Vendors will not be permitted to sell items, provide services or conduct activities that are not pre-approved.

Vendor Booth Details and Cost

• Cost for each booth will be $50 per space.
• Table and Chairs are the responsibility of the of the vendor. If you need a set up packet it will be $15 extra usage fee. (including 1 six-foot table and 2 folding chairs)
• This is a fundraiser for New Highland Baptist church Season 20+25 campaign. Therefore, we would be grateful if your business would be willing to donate 1 or more items or “baskets” for our Gala/Silent Auction Event in December.  For your generous donation a sign and advertisement will be placed at our Gala Event.
• Vendors will be permitted to drive one vehicle directly to their booth space for unloading and loading during designated set up and breakdown times. Cars must be moved after setting up.
• Each vendor will be provided with a 10 x 14 vendor booth space about the size of a parking space.
• Electrical access is not available.
• Generators are not permitted.
• Tents must be securely weighted down or staked, or you will be asked to remove them.
• All tents, chairs, tables, and items for sale are the responsibility of the vendor.

Vendor Expectations

• All personnel, supplies, equipment signage and storage must remain within the vendor’s space, and information flyers and brochures must be distributed within the vendor’s space.
• All walkways must remain clear at all times.
• Breakdown may begin once the event is over and must be completed within 1 hour.
• Vendors are responsible for the collection and removal of their own trash from the event site.
• Display or sale of sexually explicit, racially charged, or other materials deemed inconsistent with the mission of NHBC is prohibited. Failure to comply with this request will result in expulsion from the grounds and booth removal.
• Exhibitors and Vendors must keep rental space clean and free of trash at all times and remove all trash and waste materials at closing.
• In the event of an emergency, NHBC retains the right to alter any and all rules to insure safety. If inclement weather the event will be held inside the gym and lobby of church.
• All exhibit activities must be confined to your rental space. Exhibit design may not impede the normal flow of pedestrian traffic in the tent/around the display. Microphone use by vendors to conduct business is prohibited.